Skip to Main Content

Library Policies : Home

ProMedica Health Science Library

Information and Policies 


ProMedica Health Science Library Policies and Procedures

All hospital employees, medical staff, residents, medical students, and nursing students affiliated with ProMedica Health System may use the library’s electronic library and services.


  • Knowledge-based information in a variety of formats to meet the diverse needs of hospital staff and clinicians.
  • Expert literature searching and document delivery to support patient care.
  • Continuous access to current medical and health science information, through online databases, books, and journal collections.
  • Support for research projects, and new hospital services.

Access to the library website

To access the library on myProMedica go to Our System, Departments, ProMedica Health Science Library. To access the library offsite, from home or any location off the ProMedica network, you must login through

Direct url to the library is:

Literature Searching

Librarians assist with research by searching the literature in Medline, CINAHL and other databases.  Searches are usually completed within 5 working days. 

Interlibrary Loans

Through cooperative agreements, the library can obtain books and journal articles not owned by the library through Interlibrary Loan. Requests take 1-5 days to process. Most articles are received within 24 hours but older articles and pre-publications may take longer.

Document Delivery

Library staff will access, copy and deliver journal articles, book chapters, and audiovisual materials for library users for patient care and research projects.Photocopies are provided within 3-5 days of the request.

Urgent Patient Care

The library immediately processes requests for urgent patient care issues. Please notify the library staff that your literature search and article request is urgent.

Appropriate Use of Licensed Electronic Resources

Electronic resources are governed by license agreements between the library and publishers/vendors. Publishers monitor the usage of electronic resources to verify compliance with licensing agreements. Library users must make reasonable efforts to comply with these license agreements.

General guidelines when using electronic resources.

  • Use should be for non-commercial, educational, or personal research purposes.
  • Refrain from downloading of large amounts of information. For example: downloading all articles in a single journal issue is not within copyright fair use.
  • When possible create a link to a journal article from a publisher web site instead of posting of a copy.
  • Ask the publisher for permission to use the articles and pay the fees if you are disseminating an article to a large audience.

It is the responsibility of the individual posting and distributing documents to ensure the work they are providing meets copyright and licensing agreements.

Toledo Hospital and Flower Hospital Libraries

Borrowing Materials

Toledo Hospital has  print library collections for books, journals and other multimedia. Print materials can be circulated to staff and affiliated working at these locations.

Print books are borrowed for 30 days and can be renewed up to two times. Books may be renewed by phone, in person or emailing the library staff.

After the two renewals, a borrower must return the books to the circulation desk. If employees fail to return items in a timely manner the employee’s supervisor will be included in any additional correspondence.

Guidelines for Library Use

Hospital Employees, affiliates, patients, and their families are welcome to use the library. 

To ensure a pleasant library environment free of disruptive activity, access to clean and undamaged library materials, and surroundings free from food, each library user must follow the Library Guidelines outlined below. The library is monitored by video camera.

The activities listed below are prohibited in the library:

  1. Removing library books and property without signing the materials out.
  2. Damaging or misusing library materials or property.
  3. Consumption of food or beverages in the library. Only drinks with lids are permitted.
  4. Leaving personal property in the library, all personal belongings should be taken when exiting the library.
  5. Sleeping is prohibited in the Library.
  6. Posting signs, brochures and other materials without librarian approval.
  7. Any disturbance or behavior that interferes with normal use of the library.   Examples of disruptive situations include rowdiness, noise, and prolonged conversation.  Meetings are not permitted in the library.
  8. Cell phone use is not permitted in the library. 
  9. Leaving a minor/child unattended.
  10. Excessive printing and photocopying. 
  11. Providing non-employees access to the library during off hours.  Only hospital employees and affiliates are permitted to access the library after hours from 4:30 PM – 8:00 AM. 

Guidelines for Computer and Internet Use

Hospital Employees and affiliates are welcome to use the library computers. Contact the librarian for assistance.

  1. Printing will only be available during staffed hours. 
  2. Employees may print up to 20 pages each day as a courtesy. Exceptions will be made for work related business.
  3. Because the library computers require a ProMedica password for access the hospital library computers are not available to the general public.
  4. The library computers do not have the same access as personal computers.  Some features may not be available on library workstations. 
  5. No one under the age of 18 will be able to use the computers without a parent or guardian present.
  6. Library staff reserves the right to limit an individual's use of the computers if others are waiting.   A half-hour (30 minutes) time limit will be enforced.
  7. No profanity, sexually explicit graphics will be displayed.
  8. All individuals are responsible for the sites accessed and for using these resources in compliance with United States copyright law.
  9. Installation of software is prohibited.


A photocopier is available during staffed library hours for library and business purposes. Documents can be copied or scanned using a ProMedica email. The intended purpose of the copier is for business purposes and is not intended to be for large amounts of personal photocopying.

After-hours access:

Due to clinical emergencies and limited business hours, there may be a need by physicians, nurses and allied health professionals to enter the library during closed hours after 4:30 PM – 8:00 AM.  After staffed business hours, employees and affiliates are admitted to the library using their ID badges and the card reader. 

Phone: 419-291-4404